This policy provides information about our internal dispute resolution (IDR) process. Our IDR service is provided to you free of charge.
Key Mortgage solutions Pty Ltd ACN 099 319 436 Australian Credit Licence 381336 we believe that it is essential for us to have the ability, authority, and proper training to hear and respond appropriately to any complaints or disputes raised by our customers.
We are a member of the Mortgage & Finance Association of Australia (MFAA), and as such we are also subject to the requirement to have in place an IDR process.
How you may lodge a complaint:
You can lodge complaints by contacting Richard Bland, ours Complaints Officer, by:
phoning: 0422 234 036
writing to: 24 Yambla Street CLIFTON HILL Vic 3068
You may also lodge a complaint by speaking to any representative of our business who will refer you to the Complaints Officer.
You should explain the details of your complaint as clearly as you can. You may do this verbally or in writing.
In order to assist complainants who might need additional assistance to lodge a complaint, we:
- offer multiple methods for lodging complaints, including phone, email, letter, social media, in person, or online.
- do not require complaints to be in writing.
- ensure that information provided to the public about our IDR process, including this policy, is available in a range of languages and formats (including large print and audiotape).
- provide training to all staff (not just complaints management staff) to enable staff to be able to identify, support and assist complainants who need additional assistance, including cross-cultural training; and
- allow representatives to lodge complaints on behalf of complainants, including financial counsellors, legal representatives, family members and friends.
Dealing with complaints:
Our process for dealing with complaints is as follows:
- Acknowledgement: We will acknowledge receipt of your complaint promptly – that is, within one business day of receiving it, or as soon as practicable.
- Assessment and investigation: We will review your complaint carefully and promptly, taking such steps and reviewing such documents as reasonably necessary.
- IDR response: We will provide an ‘IDR response’, which is a written communication that sets out the final outcome of your complaint through our IDR process and your right to take your complaint to AFCA if you are not satisfied with the IDR response. If we reject or partially reject your complaint, we will clearly set out the reasons for our decision.
Generally, we will provide an IDR response to you no later than 30 calendar days after receiving the complaint.
However, for some specific types of credit-related complaints, the following response timeframes apply.
- Credit-related complaints involving default notices: No later than 21 calendar days after receiving the complaint.
- Credit-related complaints involving hardship notices or requests to postpone enforcement proceedings: No later than 21 calendar days after receiving the complaint. Exceptions apply if we do not have sufficient information to make a decision, or if we reach an agreement with you.
We do not need to provide an IDR response to you if we close your complaint by the end of the fifth business day after receipt because we have:
- resolved the complaint to your satisfaction; or
- given you an explanation and/or apology we can take no further action to reasonably address your complaint.
However, we must provide a written IDR response for complaints closed by the end of the fifth business day after receipt if:
- the complainant requests a written response; or
- the complaint is about hardship.
- Our external dispute resolution scheme – AFCA
If we do not reach agreement on your complaint, you may refer your complaint to the Australian Financial Complaints Authority (AFCA). You can contact the AFCA scheme:
- by phone on 1800 931 678;
- by email at firstname.lastname@example.org; or
- in writing to GPO Box 3, Melbourne VIC 3001.
The AFCA scheme is a free service established to provide you with an independent mechanism to resolve specific complaints.